Role Overview:

GS Virtual is seeking a highly organized and dependable Executive Assistant – Construction Operations to provide administrative and operational support within a construction-focused environment. This remote role involves coordinating schedules, managing documentation, organizing communications, tracking operational tasks, and helping ensure that construction-related activities remain organized and on schedule. The ideal candidate should be detail-oriented, proactive, comfortable working independently, and capable of managing multiple priorities in a fast-paced environment

Executive & Administrative Support:

• Provide day-to-day administrative support to executives and construction operations teams.
• Manage calendars, meetings, appointments, and important deadlines.
• Prepare documents, reports, presentations, and operational correspondence.
• Organize digital files and maintain accurate administrative records.

Construction Operations Coordination:

• Assist with coordinating day-to-day construction operations and administrative activities.
• Track project-related tasks, deadlines, and follow-ups.
• Coordinate information between management, contractors, vendors, and internal teams.
• Help ensure operational requirements are communicated clearly and followed up promptly.

Scheduling & Follow-Up:

• Maintain organized schedules for meetings, site activities, calls, and project-related commitments.
• Monitor upcoming deadlines and follow up on outstanding tasks.
• Coordinate meetings across different schedules and time zones when required.
• Keep stakeholders informed about important updates and changes.

Documentation Management:

• Maintain project documents, contracts, reports, correspondence, and other operational records.
• Organize digital documentation for quick and secure access.
• Assist with preparing and updating spreadsheets, trackers, and project files.
• Ensure important information is recorded accurately and consistently.

Communication & Coordination:

• Handle professional email correspondence and routine communications.
• Coordinate with contractors, suppliers, clients, and other relevant contacts.
• Gather information and communicate updates to management.
• Maintain professional and clear communication across remote teams.

Project Tracking:

• Assist in monitoring project progress, deliverables, and administrative requirements.
• Update project trackers and follow up on pending actions.
• Flag delays, missing information, or outstanding items to the appropriate team members.
• Support management with organized information for operational decision-making.

Vendor & Contractor Support:

• Assist with communications and administrative coordination involving vendors and contractors.
• Organize quotations, documents, invoices, and other related information.
• Follow up on requested documentation and outstanding requirements.
• Maintain organized records of external contacts and operational correspondence.

Remote Work Coordination:

• Maintain reliable communication with team members while working remotely.
• Manage priorities independently and meet agreed deadlines.
• Use digital communication, scheduling, document-management, and collaboration tools effectively.
• Maintain professionalism and responsiveness throughout the workday.

How to Apply:

Interested candidates can submit their updated CV to hr.gsvirtual@gmail.com with “Executive Assistant – Construction Operations – Remote” as the email subject line. Candidates should highlight relevant executive assistance, administrative coordination, construction operations, project support, scheduling, documentation, and remote-work experience. Please ensure the CV includes accurate contact details and clearly demonstrates your ability to manage confidential information, multiple priorities, and time-sensitive operational tasks in a remote environment.

About the Company:

GS Virtual provides remote professional support services, helping organizations manage administrative and operational requirements through distributed teams. This position offers an opportunity to contribute to construction operations while working in a structured remote environment.

Job Tip:

For a remote Executive Assistant – Construction Operations role, strong organization and follow-up skills are essential. Keep calendars, project trackers, documents, emails, and deadlines clearly organized so nothing gets overlooked. Familiarize yourself with tools such as Microsoft Excel, Google Workspace, project-management platforms, and video-conferencing software. Since construction operations often involve multiple contractors, vendors, and deadlines, communicate clearly and follow up proactively. When working remotely, maintain reliable availability, respond promptly, protect confidential information, and provide concise updates to keep executives and project teams informed.